How the Microsoft Lists Roll Out Can Help You Collaborate More Effectively
Microsoft 365 is constantly evolving. On top of its regular software updates and additions to the add-in library, Microsoft is forever adding to its collection of core tools. Since July it has been rolling out Microsoft Lists. First on the web and then as an integration with Microsoft Teams. Before you start wondering, you may be relieved to hear that Microsoft Lists is not another to-do list app. It’s a little bit more than that.
What is Microsoft Lists?
In Microsoft’s words, it’s an application that lets its users “track information and organise your work” in “simple, smart, and flexible” ways.
Lists is Microsoft’s way of organising information in a manner that permits easy sharing and coordinating with other team members. Easier and more fluid than with say, a Word doc, or a spreadsheet. It can be used to track time, problems, inventory, and much more. It was born as a development from the list feature that’s in SharePoint online and many will be pleased to hear that whilst it can currently be accessed by its own website, mobile applications and integrations with Teams are also on offer.
How Does It Work?
You’ll start by either working from a template or creating one manually. Template titles include “issue tracker” and “asset manager” to name but a few. Each template comes with structure and formatting optimised for the task it’s designed for. You can find a full range of templates right here. Also, a third potential starting point could be importing from your own excel file.
Once you’ve opened your new list, working with it is easy. You can type in list items manually as you would with a spreadsheet. For a deep dive into working with Microsoft Lists the video above has plenty more answers.
The “views” options form a very useful part of Microsoft Lists’ functionality. The standard “grid” view is made up of rows and columns. This is the most “spreadsheet-esque” of the three views and is ideal for editing. If your list items have dates to their names, then calendar view is great for seeing these. Lastly, we have gallery view which will display every row of your data as in individual card.
Like Excel, Microsoft Lists lets you automate by using rules. Rules can be great for sending automatic emails to co-workers to remind or update them about changes.
To give you an idea of how deep one can go on the customisation front, you may find this article revealing. The Jim Henson Company created a List specifically for tracking celebrity and production visitors at their studio in Los Angeles. And Manitou Park Elementary School created a custom List to track students’ reading ability.
How Does It work Within a Microsoft Teams Context?
Short answer: very nicely, the Microsoft Teams version feels no different from the web app. You can work on Microsoft Lists from directly within Teams. Be it creating lists, viewing lists or even chatting about individual list elements.
In the current climate, working from home doesn’t look like it’s going anywhere. This means tools like Microsoft Lists are more useful than ever. Let’s also not forget, if you’re already a Microsoft 365 subscriber, Microsoft Lists, and numerous other apps you may have overlooked, are already yours at no extra charge. And if you’re not a Microsoft 365 subscriber? Well, Microsoft Lists is another reason to make the switch.
If making the switch sounds appealing, Rejuvenate can help move your business to Microsoft 365. Click here to book a call